Re-registration
Re-registration is a five-yearly check to ensure registered practitioners continue to meet fitness to practice requirements, and to promote improvement in the quality of practice, including through appropriate CPD. This check is more rigorous than annual renewal.
Practitioner registrants will be contacted 6 months prior to their re-registration with a request to submit their application. Reminders will follow until registrants acknowledge their upcoming deadline. If the application is not received in full before the re-registration date, they will be provided a 15 working day grace period to complete the requirements and within this time, the registration status will remain “active” and the registrant’s name visible on the public Register. If a satisfactory application has not been submitted within these 15 working days, a registrants status will be reverted to “lapse” and their name no longer visible on the public Register. Registrants who wish to reinstate their “active” status are required to apply for restoration and complete any outstanding requirements such as re-registration. For more information on how to apply for restoration, please click here. A restoration fee may be applicable.
To successfully re-register, you must submit the following:
- Completed application form
- Recent appraisal
– signed off by a line manager or head of department/service
– completed within the last 12 months
– any type of appraisal under current re-registration policy
- Recent personal development plan
– signed off by a line manager or head of department/service
– completed within the last 12 months
- Confirmation that CPD is up to date
UKPHR 5 yearly re-registration process – webinar
Frequently Asked Questions
Re-registration Process
If we have already re-registered, do we need to do this as well or wait until next re-registration comes around and do it then? If we need to do this now, what is the deadline please?
Your re-registration is due once every 5 years. If you have recently completed this, your next re-registration will be due in 5 years’ time. You can find out the date of your re-registration by logging into your registrant portal.
If we don’t re-register by the deadline but then want to re-register 12 months later, what would be the process?
If we haven’t received your re-registration application by the due date and end of the 15 working day grace period, your registration status will automatically lapse on the register, and you will be required to restore this in order this reinstate your registration. If you are unable to complete this by your re-registration due date due to extenuating circumstances, you can apply for a deferral of your re-registration to complete this at a later time. Your registration status will not be affected during this time. You can find out more about our deferral policy here: https://ukphr.org/wp-content/uploads/2022/10/Deferral-Policy-1st-Edition.pdf
Is the re-registration date based on when you first registered, or is it the same June/ July period each year (like annual renewal)?
Your re-registration date will be 5 years from the date you first registered with us. This is separate to the annual renewal process that takes place in July each year.
Appraisal
Does it have to be an annual appraisal, or can I submit my quarterly performance reviews?
Yes, this can be any type of workplace appraisal as we don’t specify a specific format and appreciate this may vary across organisations. If your organisation undertakes quarterly performance reviews, we ask that you submit the latest version completed before your re-registration is due.
In a 5-year period it is just one appraisal/PDP relating to the last 12/12 which is needed?
Yes, that is correct. At the time of re-registration, we just need your latest appraisal and PDP that is completed within the last 12 months before your re-registration due date. This will most likely be the latest version of your appraisal.
Is the appraisal and PDP sign off required for the final year upon registration or sign off for each financial year?
It is expected that your appraisal and PDP documents will always be signed off by your line manager or head of department/service. However, you will just submit the latest version that is signed off by them for your re-registration.
What would happen if you needed to apply for an exemption for the reregistration year e.g. that was the year that you were on a career break? How would that work with appraisal or PDP within last 12 months?
If you received an exemption for the re-registration year for any of the re-registration requirements, this may be referred to the Registrar on a case-by-case basis. The Registrar may request for you to provide your previous year’s appraisal and PDP to demonstrate you have been engaging with these requirements.
What if we have changed job role since initial registration and don’t have access to earlier appraisals/PDP and info for reflections?
Unfortunately, it is your responsibility to keep all your records for your re-registration so we would recommend making every effort to obtain them if you have changed roles. If this is difficult to obtain, we would need to refer this to our Registrar for their decision.
What if you have not had an annual appraisal and PDP each year?
Please email us at register@ukphr.org to discuss this as we will then refer this to our Registrar for their consideration. It is expected however that if you are employed by an organisation, you would be engaging in appraisal and PDP requirements as part of your employment with them. They may look different depending on which organisation you are employed by but we do accept any type of work-based appraisal and PDP for your re-registration.
PDP
What is the difference between a PDP and a work-based appraisal, and can they be part of the same document?
A work-based appraisal is a formal assessment of an employee’s performance in a job role, typically conducted annually. A PDP is a formal document that outlines an individual’s personal development goals and objectives and is usually informed by the appraisal discussion. Both the work-based appraisal and PDP can be part of the same document. If this is the case, this will be acceptable for the purposes of re-registration.
What if you do not have PDP from all 5 years to link the reflective pieces to? How many PDPs should be signed and submitted?
We only require the latest PDP completed within 12 months preceding your re-registration due date. Your CPD reflective notes would need to be linked to one or more PDP objectives as per the Faculty of Public Health’s guidance which we also adopt. You are also declaring at the time of re-registration that you have engaged in personal development planning so this will be answered accurately. If you have not engaged in personal development planning for some years, we will need to refer this to our Registrar before proceeding with your application.
CPD
Can I upload my NMC CPD record as evidence of completed CPD?
Yes, you can upload your completed CPD if you are part of the NMC as their CPD scheme is approved by the Faculty of Public Health. You can find a list of accepted schemes here.
How do we sign up for faculty workshop sessions?
Please contact the Faculty of Public Health directly as they work separately from us and will be able to help you with this.
Which financial years was the CPD requirement suspended?
The CPD requirement was suspended for the 2020/2021 and 2021/2022 financial years due to the COVID pandemic. CPD isn’t required both of these financial years.
Is there an example of a reflective note?
I’m afraid we are unable to share examples of CPD reflective notes. However, we do adopt the Faculty of Public Health’s guidance on this and it is expected that the note sufficiently reflects upon the CPD activity and is provided with as much detail as possible. The reflective note does not have to be lengthy but should reflect on how the learning was relevant and how it will impact on your practice. Further information no reflective notes can be found here.
Does the reflective note have to be on formal CPD or could it be on a new task/project?
Please refer to the Faculty of Public Health’s CPD policy as this refers to what types of CPD are acceptable for the reflective notes. You can access this here.
Which year does the 2 reflective notes CPD apply from?
The reflective notes requirement was implemented in April 2022 by the Faculty of Public Health, and we also implemented this at the same for all UKPHR registrants. The requirement would apply from the 22/23 financial year.
What other approved schemes are there?
You can find a list of approved schemes by the Faculty of Public Health here.
I was on maternity leave for a year, do I need to submit reflective notes for this period?
If you were on maternity leave for a specific year, you can request to be exempt from the CPD requirement by completing the exemption request located in your registrant portal. Once approved, you will not be required to complete CPD reflective notes for the years you were exempt.
If my re-registration is due before the end of the financial year, how many reflective notes would I need to submit for the current financial year my re-registration is due?
For the current financial year, please submit at least 1 reflective note to demonstrate you are on track to completing the CPD requirement for the financial year.
Do the reflective notes need to be based on the piece of work you are doing or do they need to be related directly to a Public Health Practitioner competency?
The CPD reflective notes just need to be based on the activity itself and linked to one or more PDP objectives. They do not need to be related directly to a public health practitioner competency.
Is there a minimum number of words required for the CPD reflective notes?
We do not stipulate a minimum wordcount, but it is expected that the note sufficiently reflects upon the CPD activity and is provided with as much detail as possible.
Do the reflective notes have to relate to a CPD activity with a minimum number of hours?
Yes, they would need to relate to a CPD activity. You won’t need to refer to the minimum number of hours as the reflective note is based on the CPD activity itself rather than the length of the activity.
Could a Masters degree certificate in Public Health be used as a CPD if completed within the 5-year period?
You can complete a reflective note on your Masters in Public Health as a standalone CPD activity but please ensure you do not over-rely on your Masters for all your CPD reflective notes. Your CPD reflective notes should be based on a variety of different activities. Please see the categories of CPD in the Faculty of Public Health’s CPD policy here.
Indemnity arrangements
What indemnity arrangements are required by UKPHR for re-registration?
UKPHR requires Practitioner registrants to have in place indemnity arrangements so that members of the public are protected from (or compensated in respect of) any service failure. Those employed by an organisation will likely have relevant professional indemnity insurance or will self-insure itself and its employees in this respect.
If you are self-employed, there are a number of commercially available insurance products that would be acceptable to us to satisfy this requirement. It is your professional and ethical responsibility to assess and keep under review the monetary value of the insurance cover to make sure it is sufficient to provide adequate recompense for anyone affected by service failure.
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