UKPHR Specialist Registration by Portfolio Assessment (SRbPA) Assessor

  • Anywhere

Role and further information

Role

  • Assess pre-applications and portfolios.
  • If appropriate, seek the view of a moderator.
  • Complete documentation in a timely manner.
  • Attend Registration Panel meetings to present assessments you have undertaken.
  • Provide feedback to applicants with sensitivity and being aware of guidance.
  • Respond to Registration Panel and Moderator queries for reassurance on assessment decisions.

Requirement:

  • Keep updated with guidance as it is revised.
  • Attend at least two Registration Panels per year.
  • Attend at least one assessor development session per year.
  • Assess at least 3 pre-applications per year [only referring to pre-application until there are enough portfolios to ensure each assessor can assess one].

Support:

  • Full training is provided.
  • Ongoing support is provided, and all assessors can consult QA moderators and the UKPHR office if they have queries regarding the assessment.
  • All administration is carried out by UKPHR.
  • Annual support review with a moderator.

Eligibility Criteria:

  • Experienced at a senior level in Public Health service, management, or academia for at least 3 years.
  • Registered as a PH specialist with UKPHR, GMC or GDC, now or within past 5 years if retired (from application as an assessor).
  • Skilled in assessing evidence to demonstrate competence.
  • Conversant with the public health competencies required for specialist registration.
  • Able to maintain independence, confidentiality, and impartiality in the role.
  • Have a clear and demonstrable commitment to principles of equality, diversity, and inclusion, including regular training.
  • If you have retired, you can continue as assessor, providing your CPD is kept up to date, you have an annual appraisal with a moderator and you attend assessor development sessions as per the requirements. Bespoke training is available for anyone who feels as though they may be out of practice.

Please note, these roles do not receive payment, however many assessors find the process to be a rewarding way to give back to the Public Health workforce.

The closing date for applications is midday on Monday 22 April 2024.

Please read the following information for more detail about the role.

How will I be trained?

To become a UKPHR Specialist assessor, you’ll receive training online across 2 days.

What happens when I have completed my training?

You will be notified by email of the opportunity to assess pre-applications and portfolios by UKPHR staff, who make initial admin checks on all applications to ensure all the relevant documentation has been received.

Pre-applications and portfolios are assessed by 2 assessors. You will be sent the contact details of your co assessor.

For pre-applications, the application and supporting documents are online and will be sent   via a file sharing link by the UKPHR office.

For portfolios, most of the information you will be assessing is online, but we do request a small number of printed items to be sent via post, (see portfolio guidance for which documents) which the UKPHR office will arrange to send to you – and will arrange collection from you at the end of the assessment.

Once you have been trained, you will initially assess pre-applications. For your first few pre-application assessments we’ll ensure that you are working with an experienced assessor.

The assessment turnaround time for pre-applications is 6 weeks. On average, a pre-application may take 2-4 hours to assess.

The assessment turnaround time for portfolios is 8 weeks and may increase to 12 weeks later in 2024. On average, a portfolio may take 10-20 hours to assess.

When you feel comfortable assessing pre-applications, you’ll be invited to assess portfolios.

When you assess a portfolio, UKPHR try to ensure that the same assessors assess the portfolio from beginning to end – i.e., for the 3 assessments the applicant is entitled to.

What happens after the assessment?

Once you have made your initial assessment, you’ll liaise with your co-assessor to make a joint assessment, then your joint and individual assessments should be emailed to UKPHR staff.

Assessors present their assessment at UKPHR’s monthly Registration Panel (RP), which are usually held on the second Monday of each month from 10:30-12:00.

The RP recommendation is then taken to the Registration Approvals Committee (RAC) (assessors are not required to attend this meeting). Following the RAC, the applicant receives their outcome notification by email and if relevant, they are invited to contact UKPHR for a feedback meeting to be arranged.

Feedback meetings are to help the applicant find out more background on what has been requested in their outcome letter. Applicants are encouraged to submit questions to UKPHR, and these questions are shared with assessors ahead of the feedback meeting.

The feedback meeting includes both assessors, the applicant and their mentor/a colleague. UKPHR record the meeting and keep a record of the transcript. The assessors are welcome to request a link to view the meeting and/or the transcript. The applicant is welcome to ask for a link of the recording following their feedback meeting.

Following the feedback meeting, the assessors send a written note of the meeting to UKPHR who share this with the applicant.

Following portfolio feedback meetings, the applicant is provided with 6 months in which to send in clarifications/resubmissions.

If the feedback meeting relates to an unsuccessful preapplication, the applicant may submit a further preapplication, then the assessment process starts again with new assessors.

Further assessments

When the UKPHR office receive clarifications/resubmissions, they will inform the assessors and forward on the information (usually by online file sharing) for assessment. The current assessment turnaround time for clarifications/resubmissions is 8 weeks and this may increase to 12 weeks later in 2024.

Again, the assessors are expected to complete individual and a joint assessment, then present this at the next Registration Panel (RP).  The RP recommendation is then taken to the Registration Approvals Committee (RAC) (assessors are not required to attend this meeting). Following the RAC, the applicant receives their outcome notification by email and if relevant, they are invited to contact UKPHR for a feedback meeting to be arranged.

This process repeats as necessary, up to 3 assessments.

If an applicant has not achieved registration by their third assessment, then the assessment is terminated, although if there are extenuating circumstances this may not be the end of the assessment.

How many pre-applications and portfolios do UKPHR receive each year?

Since this route opened in 2018, we have received 64 pre-applications, and the number has increased steadily each year (in 2023 we received 16 pre-applications). We have received 16 portfolios to assess, more than half of which were received in 2023.

The numbers are steadily increasing, so we are now looking for additional assessors to help us.

When will the training take place?

UKPHR will contact all those who have applied to inform them of upcoming training sessions. We will give you as much notice as possible so that you can plan your diary.

Ok, I’m interested! What happens now?

You can apply by sending a CV and supporting statement outlining why you are applying and confirming that you have the time to undertake assessments, to register@ukphr.org.

If you’d like to speak to someone in more detail before applying, please contact us at register@ukphr.org

The closing date for applications is midday on Monday 22 April 2024.

To apply for this job email your details to register@ukphr.org